To sign a document, you need to perform some actions: buy paper, print a document, check for errors, sign it, and scan it into your computer. It takes a lot of time and money. If you introduce electronic signatures into your company, then the entire process of signing a contract or agreement will take a few minutes. This will help reduce the consumption of the company’s work resources and increase the workflow in general.
What Does It Mean?
With the development of digitalization, more and more documents are being transferred into electronic format. For these documents to have the same legal force, a verification tool is needed. An electronic signature completely fulfills this function.
An electronic signature is a digital equivalent of a handwritten one. It can be a sign, signal, or note that logically correlates with an electronic document. An electronic signature is used for:
- identifying the identity of the signatories
- ciphering the document
- determining the authenticity of a document
Electronic signature technology is widely used by a lot of states. Currently, it is accepted by over 35 governments, such as:
- Costa Rica
- Russian Federation
- The UK
- The U.S.
In particular, an electronic signature is legally binding in the United States, and it is officially accepted in court.
How to Create It?
There are a few ways to create an electronic signature:
- Draw your signature on paper. Then scan it and upload it to your device
- Create an e-signature on the touchpad of your device using a finger or stylus
- Use the computer mouse for it
- Type your name or initials using a keyboard. Then convert the font of the signature to make it look like a handwritten one
After you have created an e-signature, you may apply it to any necessary document. Open the necessary file. Fill in your name where needed. Tap on the signature fields and apply your e-signature. Click the Done button.
Also, you may create documents applying signature fields. Select the My Signature element from the settings and place it wherever you need on the document. Then confirm the placement by clicking the OK button. You can either apply your signature or send the file for signing to others.
How to Choose a Reliable Provider?
The digital industry becomes more and more popular every year. Thus, a lot of providers of electronic signatures appear. It is important to choose a quality one to enhance your business. There are some criteria for you to help.
- Working experience. It is best to choose a company that has been in business for 5 years or more. So, there are more chances that the supplier will be of high quality.
- Certificates. The company must have security certificates that support the safety of your data.
- Reviews. Read the reviews of the chosen company on trusted resources like Capterra, Trustpilot, and Gartner. There, you can see real user reviews.
- Features. Decide on the features of the electronic signature that your company needs. Match them with the services of the selected provider.
Compare several providers according to these criteria, and it will be easier for you to choose the best one.
SignNow is a company that provides an electronic signature. It was founded in 2011 by Andrew Ellis and Chris Hawkins. Now, SignNow increased to over 700 employees and 5 offices around the world. For over 10 years of existence, the company has won dozens of prestigious rewards for the quality of services, such as:
- Top 50 Fastest Growing Products 2019
- Leader Fall 2020
- Top 20 Digital Signature Software
- Leader Spring 2021
The status is confirmed by thousands of positive reviews. The platform has over 2,000 vetted reviews on respected reviewers. The overall SignNow rating on G2Crowd, Capterra, Trustpilot, and Gartner is 4,6 stars out of 5.
The Main Benefits of the Company
SignNow is a high-quality provider that stands out among others. Let us review the main benefits of this company.
Security. SignNow greatly concerns about the safety of its clients. The company complies with both national and international standards and regulations for compliance with the security of electronic signatures. This is confirmed by numerous certificates, such as:
- PCI DSS certification
- HIPAA compliance
- GDPR compliance
- 21 CFR Part 11 compliance
- SOC 2 Type II certification
Moreover, all the personal information of users is reliably protected by SSL technology. It ciphers all the data to send them to a remote server. Thus, nobody can catch or use this information.
Features. SignNow is not just about signing documents. It is about the automatization of the whole workflow. The platform offers almost 30 features in total. There are some of them:
- Mobile application
- Multiple languages
- Live 24/7 support
- Unlimited templates
- Tracking history
- Document groups
- Sharing in group
- Bulk invite
- Personal branding
- Smart payment field
- Advanced authentication
Such a variety will help small companies to introduce an electronic signature and huge enterprises to create complex automatic workflows.
Pricing. SignNow offers 3 pricing layers. They differ in a number of included features. The simplest pricing plan is called the Business. It costs $8 per one user per month. It includes 13 features, and it will suit best for small companies.
If you are a middle business, choose the Business Premium. For just $15 per month, you receive 17 useful features.
The widest offer is called the Enterprise. It includes 26 exclusive features for $30. There is all you need for signing documents, conclude contracts, and create automatic workflows.
Analyze all the offers on the market and choose the best one. An electronic signature can work for your business to the most lucrative side.
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